Call for Local Meetups

• Local Meetup Proposal Form

What are local meetups?

The Learning on Graphs conference (LoG) is an annual research conference that covers areas broadly related to machine learning on graphs and geometry, with a special focus on review quality. In its inaugural edition, LoG 2022 received 250+ paper submissions, 2,800+ total registrations, and distributed $30,000+ in reviewer awards.

LoG 2024 will be a 4-day virtual event via Zoom+GatherTown and completely free to attend (dates: 26th – 29th November 2024).

At the same time, LoG 2024 aims to host a ’network’ of local mini-conferences around the world. This decision builds upon the success and positive reception of LoG 2022 and 2023 local meetups from all over the world (memories from LoG 2023). The goal is to connect participants belonging to the same geographic area, improving their social experience and fostering discussion and collaboration.

Call for local meetups

We are now looking for local meetup organisers for LoG 2024 ! To ensure a smooth organisation, please send us a proposal if you are interested.

Our aims with LoG local meetups:

• Provide a social venue for LoG participants by geographic area.
• Bring together local research communities around machine learning on graphs and geometry.
• Allow local attendees to engage with each other’s research outside LoG’s program, e.g. via poster sessions or lightning talks.

How will proposals be judged:

• Local community engagement.
• Content and events proposed (e.g. hosting local speakers, poster sessions, schedule etc.)
• Organising team (e.g. past organisation experiences, expertise, ability to gather people, etc.)
• Promoting diversity and inclusion.

What LoG will provide to local meetups:

• Publicity and promotion of your local meetup via our website and social channels.
• Featured as local meetup organisers on our website.

How to format the event:

While meetup organisers will be given creative freedom over the format, schedule, venue, etc. of local events, all officially endorsed meetups are governed by the LoG code of Conduct. All meetup activities are considered to be self-funded by the local meetup. Candidate organisers can consider having:

• Website of the main event (recommended).
• Single or multiple-day event.
• Poster session including preliminary and already accepted work (also from other venues).
• Coffee breaks and other social events.

Funding the meetup:

While we strive to keep all LoG events freely accessible, we recognize that charging a modest registration fee can provide resources to support your meetup. We do not object to this practice in principle but want to ensure it aligns with our commitment to inclusivity, with the following constraints:

• Declaration: Registration fees must be mentioned in the application form, including (1) the amount you intend to charge, (2) how the money will be collected, (3) how the funds will be utilized, and (4) whether there is a plan to provide reduced-fee access for participants.
• Fee Limits: Registration fees should be kept reasonable. As a general guideline, we require that the amount per attendee not exceed 25 EUR/USD for single-day events and 50 EUR/USD for multiple-day events. Participants in Need: We encourage you to dispose of an option allowing reduced-fee access for participants facing financial constraints.
• Fundraising: Fees must be collected by official and authorized bodies, like University offices. We discourage collecting the money on private bank accounts.
• Receipts: Official receipts must be issued to attendees for their records and to facilitate reimbursement processes. Use of Funds: Collected fees should be used solely to cover costs directly associated with the meetup (e.g., venue rental, refreshments, materials). Any surplus funds should be managed responsibly and, if possible, reinvested into future community events or initiatives.
• Code of Conduct: LoG declines all responsibility for the management and use of the funds raised.

We anyways encourage organisers to seek sponsors to cover the event’s expenses to guarantee a freely accessible event.

• Local Meetup Proposal Form

Thank you for your interest in contributing to the success of our conference!

For other questions, please contact us at logconference@googlegroups.com

Memories from LoG Local Meetups 2023

It was amazing to witness the LoG community gather world-wide around the conference!

Thank you for your interest in contributing to the success of our conference!

For other questions, please contact us at logconference@googlegroups.com