Call for Local Meetups

• Local Meetup Proposal Form

What are local meetups?

The Learning on Graphs conference (LoG) is an annual research conference that covers areas broadly related to machine learning on graphs and geometry, with a special focus on review quality.

LoG 2025 will be, for the first time, an in-person event.

At the same time, LoG aims to continue its tradition of supporting a ‘network’ of local meetups around the world, with some updates to our meetup policy to coordinate with the main Conference. This decision builds upon the success and positive reception of LoG 2023 and 2024, with an overall number of 13 and 16 meetups from all over the world, respectively. The objective is to provide local, small-scale follow-up events to the main LoG conference, bringing together participants from the same geographic area to enhance their social experience and foster discussion and collaboration.

Call for local meetups

We are now looking for local meetup organisers for LoG 2025 ! To ensure a smooth organisation, please send us a proposal if you are interested.

Our aims with LoG local meetups:

• Provide social gatherings following the main LoG conference, organised by geographic area
• Bring together local research communities around machine learning on graphs and geometry.
• Allow local attendees to engage with each other’s research outside LoG’s program, e.g., via poster sessions or lightning talks.

Important dates:

• Deadline for submitting a proposal: 10th November
• Notification of acceptance: Accepted meetups will be notified to organisers ~2 weeks after the deadline. Accepted meetups will be publicly advertised during the conference remarks.

How to format the event: While meetup organisers will be given creative freedom over the format, schedule, venue, etc. of local events, all officially endorsed meetups are governed by the LoG code of Conduct. All meetup activities are considered to be self-funded by the local meetup.

Candidate organisers can consider having:

• Invited talks and orals
• Poster session including preliminary and already accepted work (also from other venues).
• Coffee breaks and other social events.

Meetup requirements:

• An online website of the event.
• Duration: maximum of 2 days
• Timing: must take place between January and September 2026

How will proposals be judged:

• Local community engagement.
• Content and events proposed (e.g., hosting local speakers, poster sessions, website, schedule etc.)
• Organising team (e.g., past organisation experiences, expertise, ability to gather people, etc.)
• Amount of attendee registration fee, and how organisers plan to spend the money (see Funding the meetup)
• Promoting diversity and inclusion.
• Geographical position

This year, we aim to give greater attention to the geographic organization of meetups, so they enhance the conference experience without conflicting with the main event.

What LoG will provide to local meetups:

• Publicity and promotion of your local meetup via our website and social channels.
• Featured as local meetup organisers on our website.

Funding the meetup: While we strive to keep all LoG events as accessible as possible, charging a modest registration fee can provide resources to support your meetup. We do not object to this practice in principle but want to ensure it aligns with our commitment to inclusivity, with the following constraints:

• Declaration: Registration fees must be mentioned in the application form, including (1) the amount you intend to charge, (2) how the money will be collected, (3) how the funds will be utilized, and (4) whether there is a plan to provide reduced-fee access for participants in need.
• Fee Limits: Registration fees should be kept reasonable. As a general guideline, we recommend that the amount per attendee not exceed 35 EUR/USD per day..
• Participants in Need: We encourage you to dispose of an option allowing reduced-fee access for participants facing financial constraints.
• Fundraising: Fees must be collected by official and authorized bodies, like University offices. We discourage collecting the money in private bank accounts.
• Receipts: Official receipts must be issued to attendees for their records and to facilitate reimbursement processes.
• Use of Funds: Collected fees should be used solely to cover costs directly associated with the meetup (e.g., venue rental, refreshments, materials). Any surplus funds should be managed responsibly and, if possible, reinvested into future community events or initiatives.
• Code of Conduct: LoG declines all responsibility for the management and use of the funds raised.

We encourage organisers to seek sponsors as early as possible to cover the event’s expenses to guarantee the event is as accessible as possible.

• Local Meetup Proposal Form

Thank you for your interest in contributing to the success of our conference!

For other questions, please contact us at logconference@googlegroups.com